SharePoint User Group UK

Apologies if this is the wrong area to ask this question!

We have a master library that we do all of our edits and version control in.

Once a document has been approved for delivery to the end users, we use the "Send to" function to send the document to our "Live Library".

This all works well, and once a master has been updated, I can easily send it to the existing copies so that the old version is replaced.

But if I decide to remove the master from the Master Library, the live document remains available to the end user.

I'd ideally like the Live Library to update and go "Hmmm, this document doesn't exist any more, I'll delete it" but I can't see how to do this.

I've run a full crawl on the site once the master has been deleted, but the Live Document still remains available to the end user.

I've also cleared out the master docuement from both recycling bins.

Any suggestions/thoughts would be most welcome.

Hi,

As far as I'm aware, there isn't a "live link" between an originating library and a receiving library, so what you're asking can't be done OOTB. When the Send Doc workflow is initiated, it seems to just mimic a file upload to a doc library, overwriting existing document ala version control. MS agreed that this was one of the main reasons why adoption of MOSS for a Document Managent system wouldn't be widespread just yet. The industry term I believe is "Stub Control" though I freely admit I'm no expert on this.

I know they have made some headway with the advent of the DOD 5015.2 approval in this area but I've so far stayed away from implementing it. If you're keen to try it, you can go to the 5015.2 source code repository and check this option out:

https://connect.microsoft.com/site/sitehome.aspx?SiteID=551&wa=wsignin1.0

Alternatively, you could create a custom event handler attached to the document library in question. Check for a delete event and then do a lookup in the Live Library for the document and remove it that way. In all probability, it's a quicker solution to develop and simpler to manage given the MS warnings about the DOD implmentation.

I'd be interested to know how you get on with this as I have more than a passing interest in true document management with SharePoint.

Cheers,